MHCA Area Directors' meeting minutes

1. The annual meeting was called to order by President Jim Thoreson at 6:30 p.m.

2. Guest speaker Joy Cardin was introduced. Joy spoke about her job as a talk show host for Wisconsin Public Radio. She also spoke about the Midvale Heights neighborhood that she and husband Rob Starbuck enjoy living in.

3. Both Alder Maurice Cheeks and Supervisor Carousel Bayrd reported on current activities of the City and County, respectively. Both responded to questions by the membership.

4. President Thoreson gave his State of the Neighborhood speech to rapt attention and deep appreciation.

5. Elections were held for the odd-numbered district representatives. Elected were: (1) Chuck Kreimendahl, (3) Jim Thoreson, (5) Denise Lamb, (7) Steve Graham, (9) Ron Rotter/Jane Sherwood, (11) Ed Rogers, (13) Mary J. Armstrong/Jason Butler, (15) Kay Reuter-Krohn/Dave Krohn.

6. Meeting was adjourned and refreshments enjoyed.

Minutes by Gary Poulson, Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, E. Rogers, J. Chipault, G. Fischer, J. Butler, J. Lager, K. Reuter-Krohn

Others: C. Rotter, N. Lager, Marge Suitinn

1. President J. Thoreson called the meeting to order at 6:45 p.m.

2. Minutes were approved by voice vote

3. Treasurer’s report provided by R. Rotter. Rotter indicated that all revenues and expenses for T-Ball are reflected in the balance sheet of the Association. Membership money was discussed. Rotter believed there were 462 paid members.

4. Neighborhood watch was discussed. Marge S lives on the 4800 block of Tokay Blvd. Her home was broken into through an unlocked window. Nearby neighbors have also had break-ins in their cars and garages. The issue of reinstituting a crime watch program was discussed. Some of the past history with this topic was shared. Efforts were generally successful in the short run but over time they tended to diminish. Kreimendahl relayed information he had from the Madison Police Department. It was suggested that we hold a neighborhood meeting in November and invite our neighborhood police liaison to attend. It was also noted that the link to crime activity in neighborhoods did not seem to be consistently updated by the Police.

5. A discussion of the annual meeting took place. Joy Cardin (Wis. Public Radio) will be the featured guest. She prefers a question and answer format at and prefers an early start @6:30 p.m. The annual business meeting will occur after Joy is done. J. Butler will introduce Joy. Thoreson will do an annual “state” of the neighborhood speech. Also our local elected officials will be given time to speak. G. Poulson volunteered to order coffee. It was assumed that D. Lamb would provide other refreshments as she has done for past annual meetings.

6. It was noted that the rest concrete pad had been installed at Bison Prairie but no water fountain was installed. Rotter got a bid from Vital Signs to repair our damaged neighborhood sign for $ 1,000. It was noted that a new sign would cost between $2200 and $3300. If a smaller sign was utilized, it would cost around $1100. C. Kreimendahl moved that we replace the Mineral Pt. Road damaged sign with a smaller new sign. Motion was seconded and unanimously approved.

7. Membership committee was working on a welcome to the neighborhood letter to be attached to a membership application. The target was the new apartments opening up on Segoe and Odana Roads.

8. E. Rogers continued the discussion of converting part of Segoe Park to be a community garden. To move this forward there needs to be a survey of near-by neighbors and an oversight neighborhood committee.

9. Adjournment at 7:50 p.m.

Minutes by Gary Poulson, Secretary

Bd. Members Present: C. Kreimendahl, G. Poulson, J. Thoreson, D. Lamb, C Bunge, T. Jarvis, R. Rotter, F. Stautz, E. Rogers, J. Chiphault, G. Fischer, M.J. Armstrong, J. Butler, J. Lager, K. Reuter-Krohn.

1. Meeting called to order by J. Thoreson at 6:48 pm.
   
   
2. Minutes approved.
   
   
3. R. Rotter reviewed treasurer’s statement and answered questions. Rotter noted a balance of nearly $33,000.
   
   
4. Discussion of the annual meeting set for the 4th Tuesday of October. Several names were brought up for a speaker, including Sarah Day, Rob Starbuck/Joy Cardin and Tony Galli. G. Poulson volunteered to contact Sarah Day# D. Lamb talked about the Emerging Neighborhood Grants from the City. It was determined that with reduced funding the grants would be targeted for neighborhoods with significant issues and Midvale Heights would not fall into that category.
   
   
5. T. Jarvis passed out sample of the street directory. The printed version of the neighborhood directory would not contain this information. The resulting size of the directory would be half as long as the previous version. We have 458 members at this point. The directory and membership card will be mailed by early September.
   
   
6. E. Rogers attended the Parks Commission and requested planting more trees for shading and adding an amenity to an underutilized Segoe Park. Rogers reported that the best we could hope for is one tree and that was iffy. There is a City grant program for new community gardens. Rogers believed that Segoe Park met most of the criteria. What was needed was surrounding neighbor support and a steering committee. A survey of nearby neighbors was discussed as a next step.
   
   
7. M.J. Armstrong stated that she is concerned about turning options and difficulties at the Odana and Segoe intersection. So much traffic is coming through that area from Odana and Whitney Way. Others expressed similar concerns and speculation that the new apartment complex might add to the problem. Some members believed that an updated traffic study should be conducted by the City after the apartments are open. C. Kreimendahl would contact Alder Cheeks .
   
   
8. Regarding the Bison Prairie bike rest area, Arthur Ross from the city has not responded to recent calls.
   
   
9. Meeting adjourned @ 7:50 pm.

Minutes by Gary Poulson, Secretary

Board members present: J. Thoreson (presiding), D. Lamb, C. Bunge, T. Jarvis, F. Stautz, R. Rotter, E. Rogers, J. Chipault

Also present: Cathy Rotter, Paul Mendenwaldt

1. Call to order: J. Thoreson called the meeting to order at 6:45 p.m.
   
   
2. Minutes: The minutes of the May 28, 2013 meeting were approved, with correction of the spelling of J. Chipault’s name.
   
   
3. Treasurer’s report: R. Rotter distributed a report, showing cash and bank account balance of $31,156.62.
   
   
4. Membership: Members of the membership committee reported that a meeting was scheduled for July 2 to finalize plans, including a post-card mailing to residents who haven’t joined. So far, 335 members had signed up. There was an information table at the picnic. Note: At the mention of the picnic, members pointed out that the picnic went well, with some 200 people in attendance.
   
   
5. Bison Prairie/bike path area: D. Lamb reported that several members had met with Arthur Ross for an overview of the amenities to be added at the area. Their location will be south of the bike path, next to Midvale Avenue. Plans do not include a water fountain or spigot to permit watering the plantings in the area. Board members agreed with D. Lamb’s statement that the Association should lobby with alders and others for water access. J. Thoreson and D. Lamb agreed to pursue the matter with alders.
   
   
6. Green Team: J. Thoreson reported that Janice Gary had changed her schedule for working at the Bison Prairie Gateway area to 4:00-7:00 Mondays and 7:00-10:00 Fridays. He also reported that Nan Lager would be meeting with City employees soon concerning the Tokay plantings.
   
   
7. Annual Meeting: Board members agreed that the Annual Meeting should be scheduled for October 22 and that there should be an announcement in the newsletter. There was some discussion of format and program ideas.
   
   
8. Other matters: R. Rotter indicated that he had picked up the broken neighborhood sign and delivered it to the sign company. He agreed to check on getting it repaired and re-installed. He also reported that he was working on replacing the Little Free Library across from Piper Park that was vandalized. J. Thoreson agreed to pursue the matter of MHCA’s offering to assist the Westmorland neighborhood association with their July 4th events. E. Rogers pointed out that Segoe Park seems to be underused, including the playground equipment. Board members expressed various ideas for improving the park. J. Thoreson and E. Rogers agreed to pursue the issue.
   
   
9. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50.

Charles Bunge, acting secretary

Bd. Members Present: C. Kreimendahl, G. Poulson, J. Thoreson, D. Lamb, P. Haskew, T. Jarvis, R. Rotter, F. Stautz, E. Rogers, J. Chiphault, G. Fischer, J. Butler, K. Reuter-Krohn.
Also Present: Ald. M. Cheeks, C. Rotter

1. Meeting called to order by J. Thoreson at 6:50 pm.
   
   
2. Minutes approved with editorial corrections and embellishments.
3. R. Rotter reviewed treasurer’s statement and answered questions.
   
   
4. Membership report P. Haskew deferred to T. Jarvis regarding online registrations. Jarvis reported that 22 folks attempted membership registration online with varying degrees of success. Rotter stated that @ 200 completed forms were mailed in. Membership committee should meet soon. It was suggested to follow up with a postcard to those not returning the membership form. Haskew reported that some new businesses are joining the discount program. Hy-Vee market restaurant is considering this program.
   
   
5. Thoreson reported that the picnic planning is pretty much set. Planning on 300 meals with Hy-Vee catering the meat part of the event. Invites will be sent to the Mayor, State Representative, Alder, and County Supervisor. G. Poulson said he would make some of those contacts including the local fire house. The event will be 6/20 starting at 6 pm.
   
   
6. Thoreson lead a discussion about the website. Should we continue to have one when so few people visit the site? Jarvis reviewed the history of the website including the costs. Those costs have been covered by Jarvis since hosting it had some advantages to him. We may need to consider how much band-width we need and use. Jarvis does not have a current problem hosting the site, but there is no guarantee that his family would live in the neighborhood. Several expressions of support and appreciation for Jarvis taking on this role. Also concern expressed that Jarvis shouldn’t have to bear the cost of MHCA’s web needs current and future. A motion was made and adopted expenses related to having a MHCA web-site, up to $30 a month paid on a quarterly basis should be paid to the webmaster (Jarvis).
   
   
7. Regarding the Bison Prairie bike rest area, Arthur Ross from the city could not attend tonight. A small group should meet to discuss future of project. Names suggested included Janice Gary, Laura Brown and from the Board E. Rogers, D. Lamb and C. Kreimendahl.
   
   
8. Lamb reminded us that we do not meet in July and that we should start to think about a speaker for our annual meeting. Rotter picked up damaged neighborhood sign and dropped off at Vital Signs. J. Chiphault wondered if there were any neighborhood sites for Madison Makes Music day on 6/21. Rotter stated that he would investigate replacing the Little Library box that was at Piper Park. Haskew wondered if should make an effort to sign up as new members those folks who would be moving in to the apartments at Segoe and Odana.
   
   
9. Meeting adjourned @ 7:50 pm.

Minutes by Gary Poulson, Secretary

Present: G. Poulson, J.Thoreson, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, E. Rogers, J. Chipault, J. Lager, K. Reuter-Krohn
Also Present: Jean Sweet, Jeff Sweet, Janice Gary, Nan Lager, Cathy Rotter, Jim Baumann, Si Widstrand, Rosie Meinholz, Alder Maurice Cheeks, Prof. James Steiner, Misc. unidentified neighbors and UW students.

1. Call to order at 6:45 pm.
   
   
2. Presentation made by Professor Steiner and 4 UW students regarding the Tokay medians and the existing plantings. The current state of the medians described: empty areas, unremarkable entrances, distressed vegetation and underutilized planting opportunities. Students presented possible improvements that would include lower maintenance plantings that would be multi-seasonal and urban tolerant. All 10 blocks were reviewed. The class has consulted with the City of Madison. The potential cost would be @ $100,000. There are possible grants from the City and the DNR.
   
   
3. Presentation made by Jim Baumann and Si Widstrand regarding a Odana Hills Park volunteer restoration and management project. The purpose of the project thin out wooded areas of invasive species and less desirable trees. The work would be done by volunteers and would be done over a long period of time. Over time the work would improve the tree canopy, clean up storm damage and promote the oak trees present. They are interested in neighborhood involvement. Motion was made to send a letter of support to the Parks Department.
   
   
4. Jeff and Jean Sweet would like to plant a tree in honor of the late Charlie Sweet. The location would be at the Bison Prairie where Charlie volunteered during its creation. The tree would be paid for by Charlie’s nephew and niece. They would like to also place a marker at the tree site.
   
   
5. Janice Gary reported on the Bison Prairie. The interpreter sign has some cracks that should be repaired. The company that installed the sign would repair the sign for $250. The burn should occur soon but the wet weather has hampered that effort. We may have to settle for a partial burn. The blue grass has been invasive and we may need to resort to a pesticide to control.
   
   
6. R. Rotter gave treasurer’s report and answered questions.
   
   
7. Minutes were approved from the March meeting.
   
   
8. Discussion about our damaged neighborhood signs. The Mineral Point signs may have been by tree trimmers that were working in the area. Rotter indicated he would fetch the pieces of the sign. Alder Cheeks would look into various aspects of the sign damage and replacement. Poulson mentioned the opportunity to reexamine where we place our signs in the neighborhood.
   
   
9. Brief discussion about the membership newsletter and Haskew had information regarding promoting the 10% discount program.
   
   
10. Meeting adjourned

Minutes by Gary Poulson, Secretary

Present: Chuck Kreimendahl, Gary Poulson, Jim Thoreson, Denise Lamb, Paul Haskew, Charles Bunge, Tom Jarvis, Ron Rotter, Floyd Stautz, Ed Rogers, Jenny Chipault, Jason Butler, Jonn Lager, Kay Reuter-Krohn
Also Present: Cathy Rotter, Nan Lager, Carl Haidar, Jeremy Gosch, Chris Pedretti, Maurice Cheeks

1. Meeting was called to order at 6:45 pm.
   
   
2. Hy Vee representatives Gosch and Haidar made a presentation concerning the opening of the new Hy Vee store at Westgate. The company is employee-owned and it is anticipated that 500 jobs will be generated at the Westgate location. After a description of the many amenities that this store will have in place, Gosch and Haidar responded to several questions. It is up to the manager of the store (Haidar) to respond to solicitations for local groups. The store will be open 24 hours and will feature a pharmacy with a drive-up lane. There will be a community room available for use. It is likely that our ward’s polling place will be located there. The anticipated opening of the store will be in May. Gosch had no information regarding possible plans for the rest of Westgate Mall.
   
   
3. C. Pedretti from the City’s Parks Department spoke about the search for westside dog parks. A plan has been proposed for use of Odana School Park as a dog park location. Pedretti explained the dog park program and the permitting requirements. Several locations are under consideration and it is expected that more than one will be selected. The next step is to circulate a survey to the neighborhood. It will be available on-line and paper copies. Responding to a question, Pedretti said that the dog park would not be lighted. D. Lamb reminded board members that are recent neighborhood plan called for a dog park.
   
   
4. C. Bunge suggested the board send a letter of support for the inclusion of Odana School Park as a dog park. Bunge moved and second by G. Poulson that: The Board of Midvale heights Community Association supports the concept of the City’s developing an off-leash dog park at Odana School Park as outlined at our March 26, 2013 meeting. The motion passed unanimously. [The adopted language was sent to Supt. Briski via email.]
   
   
5. Minutes were approved.
   
   
6. R. Rotter gave the treasurer’s report.
   
   
7. Lamb provided the board with information on the upcoming block captain appreciation dinner. At this time only 20 people have responded. Lamb inquired of board member’s intentions. Most responded that they will attend. Some of the activities that night were described by Lamb and P. Haskew. It was noted that food carts have been showing up on Tuesdays near Midvale school. Food carts have been going to several neighborhoods in the city, starting last year. It would be nice our neighborhood would be on the schedule. Lamb would inquire about that possibility.
   
   
8. J. Thoreson stated that the burn permits have been approved for Bison Prairie and the burn should take place in early spring. Thoreson also noted that Janice Gary needs help with the prairie this year.
   
   
9. T. Jarvis reported on some website issues. We need to upgrade some of the software, especially if online registration is utilized. Rotter stated that we should reimburse Jarvis for his efforts in maintaining and upgrading our website.
   
   
10. The meeting adjourned at approx. 8 pm.

Minutes by Gary Poulson, Secretary

Present: C Kreimendahl, G Poulson, J Thoreson, P Schell, D Lamb, P Haskew, T Jarvis, E Rogers, M J Armstrong
Also Present: C Rotter. N Lager

1. Call to order. J Thoreson called the meeting to order at 6:45 pm.

2. Minutes. The January minutes were approved.

3. Treasurer’s report. Cathy Rotter filling in for R Rotter indicated that not much has transpired since the last report. Funds for a burn permit were authorized. Also money for T-Ball is coming in.

4. Social event. D. Lamb reported on the block captain appreciation event. It will be held at Vintage Brew Pub on April 10, 2013. It will be buffet style with appetizers. Thought was to have some door prizes. Post cards will go out with a 4/3 RSVP deadline. Lamb also indicated that the membership newsletter will be presented to board next month. It should be a 4 pager that would go to all residents. T Jarvis said that a Paypal option will be added to the website.

5. Tokay median. Nan Lager met with a landscape architect professor and that the Tokay Blvd.
replanting will be a class project. Four students will create a design plan. This will be presented to the Board before implementation. There is a possibility for City dollars to help with the redesign/replanting effort.

6. Hyvee. J Thoreson has been contacted by Hyvee representatives regarding the proposed store and if there were any concerns by the neighborhood. Projected opening is sometime in May. The possibility of a tour will be explored.

7. Picnic. Jill Carlson asked if some money could be authorized to have the meat entrée prepared by an outside entity, possibly Hyvee. Picnic date is June 20th with June 27th as the rain date.

8. Food market. The City has approved the liquor license for The Market. Projected opening would be in mid-April. The owner is interested in what the neighborhood would like to be on the shelves.

9. Adjournment. Meeting adjourned at 7:30 pm.

Minutes by Gary Poulson, Secretary

Board Members Present: Kreimendahl, Poulson, Thoreson, Schell, Lamb, Haskew, Jarvis, Rotter, Stautz,Chipault, Armstrong, Lager, Reuter-Krohn

Others: Cathy Rotter, Janice Gary, Maurice Cheeks, Jason Butler and Ed Rogers

1. Call to order and Introductions. Meeting was called to order by J. Thoreson and introductions were made.

2. Election of new directors. Thoreson stated that Ed Rogers and Jason Butler were interested in joining the Board for areas 11 and 13. M. J Armstrong she would be happy to continue as a co-director for area 13. Motion to approve the candidates was made and approved unanimously.

3. Minutes. Minutes for November 27, 2012 were approved.

4. Treasurer’s Report. No written report tonight but R. Rotter indicated very little change since November’s meeting.

5. Bison Prairie/Bike Path. Janice Gary reported that a location had been selected as the first choice for a rest area adjacent to the bike path near the Bison Prairie. It would be located south of the bike path A map was circulated for members to view. This choice would be forwarded to the City. There is a water source nearby for a possible water fountain and source for the watering the plantings at Bison Prairie. Some discussion about the Community Association’s responsibility for upkeep was had by the Board. There would need to have some money available for the annual burn at the Prairie Cost was estimated at $260.

6. Membership Committee. P. Haskew reported on the committee’s activities. Some discussion on the upcoming directory. A suggestion was made to delete end list of addresses.

7. Parks and Social Events. D. Lamb proposed a recognition dinner for block captains. The purpose would be a thank you for their efforts . The dinner could be a buffet or lower key event than a dinner with a minimal cost for spouses/partners. Other ideas included free membership for block captains for recruiting new members. Also discussed was a wine tasting event. Lamb would contact Westmorland assoc. for the mechanics of their annual tasting. Some interest was expressed over Park improvements at Slater and Segoe Parks. Included were more seating areas and possibly a little library. There was also some interest in a dog park for the Westside.

8. Other Business. Thoreson reported on the proposed market at Sequoya Commons. The prospective owner has set up a meeting with the Westmorland assoc.board members and members of our board were also invited to participate. The market was intending to sell wine and beer and has applied for liquor license.

9. Adjournment. The meeting was adjourned at 8:05 p.m.

Minutes by Gary Poulson, Secretary

Present: G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, C. Bunge, P. Haskew, T. Jarvis, R. Rotter, J. Chipault, J. Lager, K. Reuter-Krohn

Also present: Nan Lager, Cathy Rotter, Arthur Ross, Jason Butler, Ed Rogers, Laura Brown, Janice Gary, Maurice Cheeks

1. Call to order: J. Thoreson called the meeting to order, and those present introduced themselves. As he introduced himself, Maurice Cheeks announced his intent to run for Alder and told a little about himself.

2. Bison Prairie/bike path area: As a special order of business, J. Thoreson introduced Arthur Ross, Madison Pedestrian-Bicycle Coordinator, who gave some information and ideas concerning possible City–funded amenities at the Bison Prairie Gateway. Possibilities included a water fountain, benches, and a bike repair stand. Discussion followed. Laura Brown, Janice Gary, R. Rotter, G. Poulson, and J. Thoreson volunteered to work with Arthur Ross to develop further ideas to bring to the Board and to the neighborhood.

3. Minutes: The minutes of the Board meeting of September 25, 2012 and of the 2012 Annual Meeting were approved as distributed, with a correction on the spelling of G. Poulson’s name in the Annual Meeting minutes.

4. Treasurer’s report: R. Rotter distributed a printed Treasurer’s report, showing a cash and bank-account balance of $27,764.82. Brief discussion followed.

5. Election of officers: Motion was made, seconded, and passed to elect the following officers: J. Thoreson, President; C. Kreimendahl, Vice President; G. Poulson, Secretary; R. Rotter, Treasurer.

6. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

7. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

8. Membership subcommittee: P. Haskew asked for assistance in conducting the annual membership drive. He indicated that he would continue to rely on help from R. Rotter, T. Jarvis, G. Fischer, and F. Stautz. In addition, P. Schell and D. Lamb volunteered to help.

9. Wine tasting event: D. Lamb indicated that she had gathered some information and had formed some thoughts about a wine tasting event for the neighborhood. She had established a tentative date of March 2013. After a brief discussion, she indicated that she would keep working on the matter.

10. Mayor’s Neighborhood Conference: D. Lamb reported on her attendance at the Mayor’s Neighborhood Conference.

11. Other business and announcements: D. Lamb announced that the deadline for the next issue of the newsletter was December 15. Ed Rogers and Jason Butler agreed to consider representing Areas 11 and 13 on the Board.

12. Adjournment: Motion was made, seconded, and passed to adjourn the meeting.

Charles Bunge, Secretary

Board of Directors Members Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz, P. Haskew, G. Paulson, J.Sherwood

Convened: 6:30 pm

1. 2011-12 Review. Thoreson addressed annual meeting crowd of about 45 persons about MHCA successes: picnic, Bison Prairie renovation/celebration, Tokay median, etc.

2. Area Director Election. Slate of nominees for even-numbered area directors as published, consisting of incumbents except for co-director nominees Jenny Chipault and Greg Fischer for Area 12, was moved/seconded. Motion carried.

3. Mayor Paul Soglin. Guest speaker covered various topics including community gardens in parks, school performance despite increased poverty, Neighborhood Resource Teams revival, City financing/budget, Overture Center and public food markets. He then answered a number of audience questions.

4. SAIL. Eric Wolf and Ann Albert described services from SAIL membership that assist people to stay in own houses and to help build stronger neighborhoods. Included discussion of West Madison Senior Coalition/Center for home and community based services.

5. Adjournment: around 8:30 pm.

Respectfully submitted
Chuck Kreimendahl, Substitute Secretary

Present: G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, F. Stautz, J. Lager

Also present: Nan Lager, Jenny Chipault

1. Call to order: J. Thoreson called the meeting to order, and those present introduced themselves. Jenny Chipault expressed willingness to consider replacing J. Gary as Area 12 Board member.

2. Minutes: The minutes of the Board meetings of June 26, 2012 and August 28, 2012 were approved as distributed, with a correction on the spelling of G. Poulson’s name in the August 28 minutes.

3. Treasurer’s report: R. Rotter distributed a printed Treasurer’s report, showing a cash and bank-account balance of $28,276.90. Brief discussion followed.

4. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

5. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

6. Green Team: Nan Langer reported that the cleanup of the Tokay median flower beds was scheduled for October 13. There was some discussion about the amount of work and replanting that would be needed, due to the recent curb and pavement work. C. Bunge reported that there had been some vandalism to the Bison at the Bison Prairie Gateway. Someone had painted graffiti on them. Janice Gary had been in touch with Paul Haskew and Bill Grover about the matter, and repair work would be attempted.

7. Annual Meeting plans: D. Lamb indicated that plans were in place for the Annual Meeting. Mayor Paul Soglin would speak, the SAIL people would make a presentation, and the business meeting would be held. The order of events was discussed. D. Lamb volunteered to provide cookies and cider, and G. Poulson agreed to get coffee.

8. Mayor’s Neighborhood Conference: D. Lamb discussed the value of the annual Mayor’s Neighborhood Conference and urged Board members to consider attending.

9. Other business and announcements: G. Poulson announced that the polling place for voting in the November election was likely to be changed, with the Sequoya Branch Library being a possible site. D. Lamb indicated that she thought the Association should sponsor more social events, particularly a wine tasting party. Other Board members responded positively, mentioning events that would recognize local talent in the neighborhood. One member suggested a suggestion box for the Annual Meeting, where members could place suggestions for Association events.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:30 p.m.

Charles Bunge, Secretary

Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz, P. Haskew, G. Poulson, M. Silbernagel, P. Schell, J. Sherwood, K. Reuter-Krohn
Also present: C. Rotter, N. Lager Convened: 6:50 pm

1. Treasurer’s report: R. Rotter distributed report showing a cash and bank accounts total of $28,768.00. Recent income of $7875.00 and expenses of $1,057.00. T-Ball revenue doing well and compared to past 6 years. Made suggestion to recognize Michael Pressman for his dedication to T-ball. Garage sale netted $429 from registrations, which included 43 addresses. D. Lamb reported pending costs of about $650 from the newsletter and Bison Prairie ice cream social.

2. Minutes: Approval of the minutes of the June 26, 2012 meeting tabled.

3. Annual Meeting (October): D. Lamb seeks to announce meeting speaker(s) in next newsletter. Suggestions to ask Mayor Soglin and/or SAIL representatives. Also area directors from even-numbered districts were re-nominated. M. Silbernagel and J. Gary declined. Other nominations welcomed. Tokay median plantings were discussed, but decision put off until spring after construction is completed and damage assessed.

4. Green Team: J. Gary thanked all involve for help with the Bison Prairie Gateway anniversary gathering. There may be additional cost for the sculpture repair. Motion/second to approve $175 for same. Motion carried.

Report that Bison Prairie interpretive sign is weathering. Defer repair as the sign is only two years old and still functional. City Pedestrian-Bike Coordinator Arthur Ross, who appeared at Anniversary, advised that a bench and water fountain could be installed at City expense and he would look into it.

5. Membership: P. Haskew admitted that membership cards/letters could have included multiple names for family members at the same address, and will do so in future. He recommends a return to the two-year membership cycle and online membership renewal and dues payment so that non-members could sign up anytime. Vendor feedback on discount cards has been positive, though some were inadvertently left off the card. Also suggested more open access to membership list online. D. Lamb counters that the yearly membership drive should continue for now. Perhaps a special membership newsletter could be mailed to all residents. T. Jarvis identified 407 2012 members (vs. 507 2011 members) with 351 residents repeating as members.

6. Picnic: Past coordinator Christine Sveom has moved away. Recommendations for who to take over should be forwarded to J. Thoreson.

7. Announcements: Piper Park (Oak Park Heights) had its second annual garlic festival.
J. Gary had extra bison cookies for directors to enjoy. She awards extra bison cookie cutter to P. Schell.

8. Adjournment: Motion/second to adjourn around 7:40 pm. Motion carried.

Respectfully submitted

Chuck Kreimendahl, Substitute Secretary

Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz

1. Treasurer’s report: R. Rotter distributed a report showing a cash and bank accounts total of $34,450.48, with Tokay planting money moved to the Bison Prairie Project category. T-Ball money is coming in, and the expected related outlay by season’s end will approximate $5000. The 501c(3) non-profit tax forms were completed and sent in.

2. Minutes: Approval of the minutes of the May 22, 2012 meeting passed with correction to heading date.

3. Membership: D. Lamb discussed membership flyer because much fewer dues were received so far this year–only about 240 members

4. Little Libraries: Kelly Murdock is researching possible placement of Little Library kiosk(s) near Segoe Rd. parks.

5. Green Team: J. Gary summarized Bison Prairie May 19 planting that has been supplemented with a neighbor doing regular watering due to the drought. The Tokay Blvd. plantings appear to be surviving the City’s road repairs.

6. Bison Sculpture Repair: C. Kreimendahl distributed a draft grant proposal for $600 to repair the bison sculptures based on Bill Grover’s estimate. Due to the short time line for repairs before the August anniversary and the uncertainty about the grant criteria from CPM HealthGrades (P. Schell’s employer that supports neighborhood projects), motion was made instead to pay for it from MHCA funds. Motion carried.

7. BPG Watering: Motion made and passed to approve up to $400 for reimbursing BPG neighbor for cost or watering prairie plantings.

8. BPG Anniversary: J. Gary reviewed plan to have ice cream social and ceremony at BPG on August 19 at 3 pm. She will solicit cookie and lemonade donations. Laura Brown, Greg Bell and Jean Sweet have been asked to speak there about BPG history. The event rain date is August 26.

9. Membership: Additional discussion about low membership. Consensus to send out joint flyers to all residents about the garage sale, BPG anniversary and membership recruitment.

10. Neighborhood Sign Update: J. Thoreson identified a second quote for repairs to two signs from Vital Signs, Verona for $1000. Motion made seconded and passed to approve their bid.

11. Announcements: Stephanie will be handling the Santa visits again in 2012.

12. Adjournment: Motion/second to adjourn around 8:00. Motion carried.

Respectfully submitted

Chuck Kreimendahl, Substitute Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), M. Silbernagel, P. Schell, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Ann Albert, Eric Wolf, Ingrid Kundinger

1. Call to order: J. Thoreson called the meeting to order.

2. Presentation by SAIL: Ann Albert and Eric Wolf, representing Supporting Active Independent Lives (SAIL), and Ingrid Kundinger, from the West Madison Senior Coalition, presented information on the SAIL program and its partnership with the West Madison Senior Coalition. Discussion followed regarding how the organization and MHCA might cooperate to serve senior citizens in the neighborhood. The guests indicated that they would be willing to make a presentation at the MHCA Annual Meeting.

3. Minutes: The minutes of the Board meeting of April 24 were approved as distributred.

4. Treasurer’s report: R. Rotter gave a brief treasurer’s report, indicating that money was coming in from the T-ball program and from new memberships.

5. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

6. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

7. Green Team: J. Gary reported that the prairie flower area had been planted. She had not heard back from Bill Grover regarding repair of the bisons at the Bison Prairie Gateway. Board members suggested checking with someone in the neighborhood. R. Rotter and J. Gary indicated that they would follow up on the matter.

8. Neighborhood watch: C. Kreimendahl reported that one of his neighbors had asked about MHCA sponsoring a neighborhood watch program. He went to the Madison police website and gathered some information on the Police Department model for such a program. After discussion, the Board agreed that C. Kreimendahl should do an article on the matter for the MHCA newsletter.

9. Neighborhood signs: J. Thoreson reported that he had received a quote of $2,800 from Openwood Studio for painting two neighborhood signs. After discussion, he indicated that he would get a quote from another firm. Board members raised the possibility that funds may be available from the City for such maintenance. Note: Subsequent checking with the City revealed that funds are not available for such maintenance, only for replacement of damaged signs. During the discussion of neighborhood signs and City funds, a Board member raised the issue of park benches that needed repair. G. Poulson agreed to check with the Parks Department to see about getting the benches repaired. Note: The Parks Department subsequently agreed to repair the benches.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:00 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, J. Thoreson (presiding), D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter, Carousel Bayrd

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of March 27 were approved with one addition: C. Kreimendahl gave the Secretary a copy of a letter from the MHCA President to David Dryer, City Traffic Engineer, supporting the City’s proposal to light the Southwest Bike Path. The Secretary indicated that the minutes would show that a copy of this letter was attached to the Secretary’s copy of the minutes.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,067.41, along with other information on the Association’s finances

4. County Supervisor report: Carousel Bayrd made a brief report on County matters, including the fact that she had been elected Second Vice-chair of the County Board.

5. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

6. Newsletter: D. Lamb announced that the upcoming newsletter was the membership-drive issue that would contain the membership form and a plea to join the Association. Enough copies would be printed to allow distribution to all residences of the neighborhood. She suggested that Board members alert block captains that they would need to distribute newsletters to everyone on their blocks. Brief discussion of membership matters and newsletter distribution followed.

_7. Green Team: J. Gary reported that the clean-up day for the Tokay median plantings had gone well. Maintenance work on the Bison Prairie Gateway continued, including completion of a controlled burn and removal of garlic mustard plants, but more work remained. She had continued work on a “show and tell” garden of prairie flowers. R. Rotter volunteered to make a sign for the area that would encourage passersby to help maintain it. As part of the discussion of Green Team matters, J. Thoreson pointed out that the neighborhood entrance signs were in need of painting. He and R. Rotter agreed to get bids for painting them, starting with painters living in the neighborhood.

8. Bylaws amendment: C. Bunge distributed a proposal to amend the Association bylaws to make Article 1, Section 2 read: Dues. Dues for membership shall be established by the Board of Directors and shall be payable on a per-household basis. Motion made and seconded to adopt this amendment. Because a two-thirds vote of those present was required to amend the bylaws, the vote was by show of hands, and the motion passed 9-0.

9. SAIL presentation: J. Gary reported that the group, Support for Active Independent Lives (SAIL), a nonprofit organization for the support of senior citizens, had expressed willingness to make a presentation to MHCA members. Board members suggested that this would be a good topic for part of the program for the Annual Meeting in the fall.

10. University Research Park: C. Bunge reminded the Board that he was the neighborhood observer for the University Research Park Design Review Board. He reported that most of the parcels in the original park had been developed, and there was not much action by the Design Review Board to report. However, one upcoming development of interest to the neighborhood was a planned employee garden on the grounds of the UW Hospitals sports medicine facility on Tokay Avenue. The Design Review Board had approved plans for this garden, contingent on its being well maintained, so as not to be a neighborhood eyesore.

11. Other matters: T. Jarvis provided a tutorial to Board members on using the Association website, including posting content there. D. Lamb reported that she had learned that demolition of the building at Segoe and Odana was scheduled to start in May. J. Gary reported a contact from Alice Punwar regarding the disposition of materials that had accumulated during the preparation of the neighborhood history book. R. Rotter volunteered to store them with other Association materials that he was storing. For some work she is doing on a chronology of activity on the Bison Prairie Gateway, J. Gary asked how she could gain access to back issues of the Association newsletter. R. Rotter and D. Lamb offered to let her use issues that they had, and a Board member suggested that the Wisconsin Historical Society Library housed back issues of the newsletter.

12. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:30 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of February 28 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,115.41, along with other information on the Association’s finances. He reported that income and expenses for the T-ball program had begun.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Bike path lighting: C. Kreimendahl distributed a draft letter regarding a City Traffic Engineering project to install lighting for the Southwest Bike Path. He reported that the Westmorland neighborhood association had sent a letter of support to the city, citing the neighborhood plan. He also reported on an informal survey that he had conducted of residents living near the bike path. He had contacted the Traffic Engineering office and learned that there were still decisions to be made about the project. A motion was made, seconded, and passed to have C. Kreimendahl and J. Thoreson refine the draft and to send a letter of support for the project, citing the neighborhood plan.

7. Green Team: J. Gary reported that Nan Lager had announced April 21 as clean-up day for the Tokay plantings. Note: The date was subsequently changed to April 14. J. Gary said that the permit for a controlled burn at the Bison Prairie Gateway had been issued and that the burn would occur soon. A “show and tell” on prairie flowers was upcoming.

8. Midvale Lutheran Church parking lot expansion: J. Thoreson distributed a letter from Midvale Lutheran Church announcing an informational meeting on the expansion of the church parking lot. Board members indicated that they might attend this meeting. No other action was taken.

9. Green Madison: J. Thoreson reported on a recent meeting on the Green Madison program. He asked the Board’s reaction to the idea of MHCA’s sponsoring (perhaps with theWestmorland neighbor association) an informational meeting on this program. Board members reacted positively, and J. Thoreson indicated that he would follow up on the idea.

10. Annual picnic: A Board member asked whether or not a date had been set for the annual neighborhood picnic. This raised the issue of whether or not someone had agreed to coordinate the picnic. J. Thoreson agreed to check with Denise Lamb and Christine Sveom and to report back to the Board.

11. Membership drive: P. Haskew raised the issue of whether or not the membership discount card has been used often enough to make it a useful membership service or recruitment device. Board members reported that they used the card infrequently. Other matters regarding the annual membership drive were raised. P. Haskew indicated that he would bring together a membership committee and make some proposals to the Board at its May meeting. C. Bunge pointed out that the Association bylaws were out of date regarding membership matters. He volunteered to prepare updating language for consideration at a future meeting.

12. Website: T. Jarvis announced that he was updating the Association website and invited Board members to advise him of needed updates. He volunteered to give a tutorial on using the website, including posting content there. Board members suggested that such a tutorial be given at the branch library following a future Board meeting.

13. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

Present: J Thoreson (Presiding), P Haskew, J Gary, D Lamb, P Schell, T Jarvis, G Poulson, J Lager, K Reuter-Krohn

Special Guest: J Sweet

Also Present: N Lager, K Rotter

Special presentation was made to long-time board member and green team leader Jean Sweet. A commemerative plaque was prepared and given to Jean. Cake was enjoyed by all present.

1. Call to order. J Thoreson opened the meeting and those present introduced themselves.

2. Minutes. The minutes of the January 24, 2012 were approved as distributed.

3. Elected official’s reports. Neither Alder Solomon nor Supervisor Bayrd are able to attend this meeting.

4. Newsletter report. D Lamb indicated that we will try a new printer for the next issue. Lakeside Printers will be tried. They have a good reputation working with non-profits and should provide good turn around. It is recommended that we reduce the printed copies to 650. The May-June issue will be the membership issue and it needs to be distributed to all residents.

5. Little Libraries. D Lamb reported that there were 4 Little Libraries in our neighborhood. She wondered if there were other possible residential locations or possibly in our local parks. To locate a new library box a neighbor needs to “adopt” the library box. The boxes can be built and installed for about $ 500. Some of the boxes are specially decorated and some contain special collections.

6. Green team. N. Lager is working with the city to get roses planted in the median area near Woodside Street in honor of Jean Sweet. Jean will be recognized by the Parks Department ‘s annual event for volunteers.

7. Lighting for SW path. It was reported that C Kreimendahl represented Midvale Hts. at a meeting called to discuss adding lighting along the SW path. Some residents in the Dudgeon-Monroe neighborhood are opposed to adding lights. Westmorland representatives support more lighting. A proposal from the City will be forthcoming.

8. Incidents. J Thoreson reported that there was a “tagging” incident on Fairway Street. Also some issues in Odana Hills Park relating to late night noise and alcohol consumption.
9. Polling Place. G. Poulson reported on the primary election that was held at Odana Hills Golf Course. A possible new polling place for future elections is being explored by the City Clerk.

10. Bison Prairie. J Gary reported that there will be a controlled burn at the Bison Prairie sometime in April. Work crews are needed in May to do edging, tilling, mulching, weeding and planting. The 10th anniversary celebration will be August 19th .

11. Adjournment. The meeting was adjourned.

G. Poulson, Temporary Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, S. Schmidt, J. Lager

Also present: Nan Lager

1. Call to order and introductions: J. Thoreson opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of November 22 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,985.92, along with other information on the Association’s finances. Questions and discussion regarding balances in various accounts followed.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb distributed a draft of wording for a Common Council recognition award for Jean Sweet and asked for comments and suggestions. Discussion followed regarding timing of the award and other matters. Nan Lager indicated that she would nominate Jean for a “Spirit of Service” award for volunteers.

7. Newsletter: D. Lamb announced that she had changed printers for the newsletter. She indicated that she needed more copy for newsletter issues. She agreed to notify Board members of copy deadlines, so that they would know when to write and submit items.

8. MHCA website: T. Jarvis asked the Board for advice regarding putting information about lost pets on the MHCA webpage. Board members agreed that he should not establish a general pet registry on the website, but that he should put information regarding lost pets on the webpage. Also, that he should email information regarding lost pets to MHCA members. There was some discussion of other matters concerning the website, including the advisability of buying the domain name for another several years.

9. Other business and announcements: P. Haskew announced that he had checked on having “Yield” signs installed at intersections on Ames St. The City Traffic Engineer will check on the feasibility of doing this. G. Poulson indicated that he would pursue the matter of locations for polling places for neighborhood voters. C. Kreimendahl and others reported on a meeting about lighting on the bike path in the neighborhood and adjacent neighborhoods. While such lighting is called for in the neighborhood plan, Board members felt that the Board should not take a position on the matter at this time.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Nan Lager

1. Call to order and introductions: D. Lamb opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of September 27 and of the Annual Meeting were approved as distributed.

3. Treasurer’s report: There was no formal treasurer’s report. D. Lamb reported that the Association had received the final $2,000 from the City for the neighborhood plan project. Because the Westmorland neighborhood association had contributed more to the project than MHCA, some $3,000 would need to be paid to Westmorland to close the books on the project.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb indicated that it was possible to get a Madison Common Council Civic Recognition Award for people who have given outstanding service to the community. She recommended that MHCA seek such an award for Jean Sweet, in recognition of all the many ways she has served the neighborhood. After some discussion, D. Lamb agreed to pull together some wording, to send it out to the Board for comment, and otherwise to pursue the matter. Board members suggested that planting a tree on the Tokay median would be appropriate, as well, and the Board agreed with this idea.

7. Organizational matters: D. Lamb asked the Board to consider whether or not some changes in the procedures for electing officers of the Association were needed, especially whether or not the Vice-President should automatically become President at the annual election of officers. Board members expressed the opinion that past practices and procedures had worked adequately and that no changes were needed. There was also some discussion of the desirability of having more standing committees, such as a social events committee, a finance committee, and a committee to foster implementation of the recommendations in the neighborhood plan. There was broad agreement that such committees would be desirable, but no specific action was taken.

8. Green Team: Arising out of the discussion of having a social committee and more social events, J. Gary suggested that there be a social event celebrating the upcoming tenth anniversary of the development of the Bison Prairie Gateway. The Board agreed that this was a very good idea.

9. Ballot Box tool: D. Lamb indicated that this online survey service might be a way for MHCA to gather information on opinions and ideas of members. After discussion there was consensus that this was probably not a useful tool for MHCA.

10. Election of officers: D. Lamb indicated that she did not wish to be nominated for President for 2012. She reminded the Board that the office of Vice-President was vacant. Charles Bunge and Ron Rotter indicated that they were willing to be nominated for Secretary and Treasurer. Chuck Kreimendahl was nominated for Vice-President, and he agreed to run. On the promise by D. Lamb that she would serve as informal “co-president,” Jim Thoreson accepted nomination for President. It was moved and seconded that this slate be elected as officers for 2012. The motion passed with no dissenting votes.

11. Adjournment: Motion was made, seconded and passed to adjourn.

Charles Bunge, Secretary