MHCA Area Directors' meeting minutes

Meeting Date: August 26, 2025
Order: 6:03 p.m.
Board Members Present: Joy Cardin, Clinton Castro, Kathy Walter, John Lager, Ann Lager,
Michaela Utrup, Dustin Belke, Ron Rotter, Cathy Rotter, Lacinda Athen, Troy Thiel, Bonnie
Roe, Tom Jarvis, Wendy Weber, Gregory Fischer, Karen Thiel
Others Present: Chuck Kreimendahl
Agenda Items:
1. Introductions
2. Appoint Clinton Casto as Area 11 Co-Director

• Motion/2nd to do so. Motion carried.

3. Approve June Meeting Minutes

• Motion/2nd to do so. Motion carried.

4. Treasurer Report

• $36,028.64 account balance

5. Alder Report (Bill Tishler)

• Midvale Boulevard Resurfacing & Safety Improvement Project questionnaire with Department of Public Works Engineering Division currently available online at http://www.cityofmadison.com/engineering/projects/midvale-blvd-resurfacing-safety-improvement-project
• The questionnaire will be available until September 2, 2025 at 2:00 p.m.
• Additional safety measures for pedestrians are proposed in all three options
• Proposed room tax changes on the horizon
• Bill Tishler to moderate book discussion on September 28 to kick off week of “no
• driving”

6. Membership Update/Directory

• 314 registered members to date
• Registered members will receive membership cards and directories in early September

7. Proposal to Improve Safety of Segoe Rd.

• Proposal: The Midvale Heights Community Association supports efforts to make Segoe Road safer for all ages and abilities, including bikers and pedestrians, especially children walking and biking to Van Hise Elementary School, Hamilton Middle School, and the three parks along Segoe Road
• Motion/2 nd – passed

8. Annual Meeting Update

• Scheduled for Thursday, October 30 at 6:00 p.m. at Sequoya Library

9. Midvale Heights Bison Update

• Bill Grover (original artist) can do patchwork as a temporary fix to the bison; more discussion regarding restoration for future meetings
• Authorize up to $500 for Bill Grover to do patchwork to bison in October. Motion/2nd to do so. Motion carried.

10. Green Team Update

• To plant service berry tree in the future
• Median and bison prairie clean up dates to be scheduled
• Rusty patch bumblebee plant kit being sold by UW arboretum
• “Let’s Talk” on invasive plants to be scheduled for November

11. MHCA Garage Sale

• 27 houses signed up for garage sales scheduled for August 29 and 30
• QR code and map on the website

12. Blood Drive

• Scheduled for November 13

13. Summer Nights on Segoe

• Recap of bands, food vendors, attendance

Time of Adjournment: 8:17 p.m.
Next Meeting: September 23 at 6:00 p.m.

Meeting Date: June 24, 2025
Order: 6:02 p.m.
Board Members Present: Joy Cardin, Troy Thiel, Karen Thiel, Kay Reuter-Krohn, Tom Jarvis, Bonnie Roe, Cathy Rotter, Ron Rotter, Jim Thoreson, Wendy Weber, Dustin Beilke, James Veto, Lacinda Athen, Michaela Utrup, and Carl Wacker.
Others Present: Clinton Castro, Keith Furman (District 10 County Board Supervisor), Bill Tishler (Alder District 11), and Chuck Kreimendahl.
Agenda Items:
1. Introductions
2. Keith Furman

• Represents District 10 on the County Board
• Appointed in late December 2024; elected in April 2025

3. Bill Tishler

• District 11 Town Hall scheduled for July 7 from 7-8 p.m. at Sequoya Library.
• Housing proposals coming to the council on July 15.
• Virtual Public Information Meeting scheduled for July 2 from 6-7 p.m.

4. April & May Meeting Minutes

• Motion/2nd to do so. Motion carried.

5. Treasurer’s Report

• Account Balance: $41,505.11

6. Picnic Recap

• For next year’s picnic, adjustments to food quantity, additional volunteers, and consider music and games for entertainment.

7. Membership

• 203 new members as of June 24, 2025.
• Join Midvale Heights” yard signs available.
• New member table at Summer Nights.
• Membership Drive mailing reminder in late July/August.
• New resident welcome bags will be delivered.

8. Summer Nights

• Permits approved for concert series.
• Food and music booked.

9. National Nights Out

• Scheduled for August 5 at Westmorland Park from 5-8 p.m.
• $500 for picnic supplies—Motion/2nd motion carried.

10. New Business

• Resident traffic concerns related to speeding on Segoe Road.
• Up to $200 to buy “Drive slow” yards signs—Motion/2nd to do so. Motion carried.

11. New Activity Ideas

• Prairie tour scheduled for July 19 at 6-7 p.m. Happy hour to follow at Odana Golf Course.

12. Bison on Bike Path

• Determine next steps for deteriorating bison in future meetings.

13. Green Team

• Bad River documentary rescheduled for July 29.
• Volunteers needed to help with Tokay Blvd. median.

14. Upcoming Westmorland July 4th Party

• MHCA is a sponsor.

Time of Adjournment: 7:52 p.m.
Next Meeting: August 26, 2025 at 6:00 p.m.

Date of the Meeting: May 27, 2025
Location: In-person @ Midtown District Police Department
Board Members Present: Joy Cardin, Bonnie Roe, Troy Thiel, Karen Thiel, Erin Welch, Kathy Walter, Jim Thoreson, Kay Reuter-Krohn, Carl Wacker, Janine Veto, Michaela Utrup, Ron Rotter, Cathy Rotter, John Lagger, and Ann Lagger
Time the Meeting was Called to Order by Cardin: 6:10 p.m.
Agenda Items:
1. Madison Police Department Presentation by Neighborhood Resource Officer Kelly Powers

• Drone flight demo presentation
• Discussion regarding public safety concerns, speeding and Tokay Blvd. radar.

2. No Alder Report
3. April Meeting Minutes and Treasurer Report

• Tabled until June 2025 meeting.

4. Activity Updates

• June 19,2025 Picnic
  • Food and port-a-potty ordered.
  • Post cards will be mailed out on May 30.
  • Volunteers are needed to run the picnic.
• Summer Nights at Segoe
  • Bands and food carts are booked.
• Green Team
  • Let’s Watch and Talk about Bad River (a documentary) on June 5, 2025, from 6:30 p.m. to 8:45 p.m. at the Sequoya Library Rooms A and B.
  • $400.20 for plants in the prairie. Motion/2nd to do so. Motion carried.
• Membership
  • Membership table will be at upcoming summer events to promote the membership drive.
  • Approximately 50 new residents are moving to Midvale Heights per year. New resident bags will be prepared for the June meeting.

Time of Adjournment: 7:28 p.m.
Next Meeting: June 24 at 6:00 p.m.

Date of the Meeting: March 25, 2025
Location: In person & via Zoom
Board Members Present: Joy Cardin, Carl Wacker, Troy Thiel, Ron Rotter, Dustin Beilke, Michaela Utrup, Gregory Fischer, Tom Jarvis, Jimmy Okech, Kathy Walter, Jim Thoreson, Wendy Weber, Janine Veto
Also Present: Karen Thiel, Cathy Rotter
Time the Meeting was Called to Order by Cardin: 6:01 p.m. Introductions followed.
Agenda Items:
1. Officer/Board Member Vacancy

• Cardin announced Area 6 Director is vacant.

2. Meeting Minutes

• February 25, 2025 meeting minutes approval. Motion/2nd to do so. Motion carried.

3. Treasurer’s Report

• Rotter reported balance of $37,302.21.

4. Alder Report

• Bill Tishler did not provide an alder report for meeting.

5. April Meeting

• Thiel will invite new County Board representatives to April meeting for introductions.

6. Venue for May Meeting

• Meeting will be held at the Midtown Police Station (4020 Mineral Point Road, Madison, WI 53705); will include discussion from police liaison and a drone demonstration.

7. Membership Drive Update

• The membership period will be from September 1, 2025 to August 31, 2026. The membership form will include three recommended donation amounts ($20, $40, $80).
• There have been approximately 25 homes sold in the Midvale Heights neighborhood in the past six (6) months. The Membership Committee plans to deliver welcome bags to each new household.
• The Membership Messenger for approximately 1,650 households will be hand-delivered by Area Directors on or around May 1.

8. Activities Updates

• MHCA Blood Drive is Saturday, April 12, from 12:00 p.m. to 5:00 p.m. at the Sequoya Library.
• Garage Sales
  • The annual Midvale Heights neighborhood garage sales will remain on Labor Day weekend; area neighborhood associations did not agree to combine garage sales on a single weekend.
• Picnic Menu/Budget
  • The annual picnic is scheduled for Thursday, June 19. Rain date is Thursday, June 26.
  • $4,500 budget for picnic approval. Motion/2nd to do so. Motion carried.
• Segoe Summer Nights
  • Food carts and bands scheduled for July 11, 18, 25 and August 1.
• National Night Out Picnic
  • There are no plans to schedule event for 2025.
• Green Team
  • Let’s Talk Native Trees & Shrubs will be held Saturday, March 29 from 9:30 a.m. to 11:00 a.m. at the Sequoya Library.
  • Let’s Talk Food Waste will be held Thursday, April 24 from 6:30 p.m. to 8:00 p.m. at the Sequoya Library.
  • MHCA received $275 donation to buy a shrub/tree for the Tokay Blvd. parkway.

9. Other Business

• Bill Tishler welcomed everyone to attend the Madison Parks Foundation Fundraiser scheduled for Saturday, May 17 at the Westmorland Park. More information can be found at: https://facebook.com/events/s/picnic-in-the-park-2025/1030525192413078/

Time of Adjournment: 6:57 p.m.
Next Meeting: April 22, 2025, at 6:00 p.m.

Date of the Meeting: February 25, 2025
Location: In person (Sequoya Library) & via Zoom
Board Members Present: Joy Cardin, Jim Thoreson, Tom Jarvis, Ron Rotter, Michaela Utrup, Lacinda Athen, Gregory Fischer, Dustin Beilke, Carl Wacker, Troy Thiel, Bonnie Roe, Tom Jarvis, Janine Veto, John Lager
Also Present: Drew Larson, Cathy Rotter, Karen Thiel, Jean Jelacic, Ann Lager
Time the Meeting was Called to Order by Cardin: 6:01 p.m. Introductions followed.
Agenda Items:

1. Alder Report

• Bill Tishler attended in person and shared several announcements, including his article in the Midvale Messenger regarding speeding concerns, delays in the Midvale Blvd. resurfacing project and crosswalk project, and February book club discussing “The Art of Community” at February 26, 2025 at 7:00 p.m. to 8:30 p.m. at Sequoya Library.
• Tishler signed on to a resolution to extend the contract for community gardens and is a cosponsor for the rain gardens.

2. Appoint/Elect 2025 MHCA Officers and Area Directors

• Cardin nominated Directors/seconded/all in favor, no opposition.
  • Area 5 Co-Directors: Denise Lamb & Carl Wacker
  • Area 9 Co-Directors: Ron Rotter & Lacinda Athen
  • Area 6 Director: Jean Velacic
  • Area 7 Director: Michaela Utrup
• Cardin nominated Board Directors/seconded/all in favor, no opposition.
  • President: Joy Cardin
  • Vice President: Troy Thiel
  • Secretary: Michaela Utrup
  • Treasurer: Ron Rotter

3. Meeting Minutes

• January 2025 meeting minutes approval. Motion/2nd to do so. Motion carried.

4. Treasurer’s Report

• Rotter reported balance of $37,052.21.

5. New Business

• Midvale Heights resident notified Cardin that she would like to fundraise $8,500 so the Madison Parks Department can buy and install a solar light at the Odana Dog Park. The Madison Parks Department foundation would set up a fundraiser.

6. Old Business

• Membership drive issues revisited: membership period will be September 1 to August 31; donation levels will be $20, $40, and $80; Beilke to draft May/June newsletter with a membership form to be printed and distributed in early May; membership forms to be reviewed at next meeting.
• Annual Picnic: Veto will start planning in upcoming weeks; will discuss estimates for food at next meeting.
• Summer Nights at Segoe: 3 out of the 4 dates have band scheduled (July 11 is TBD); several food trucks are scheduled.

Time of Adjournment: 7:40 p.m.
Next Meeting: March 25, 2025, at 6:00 p.m.

Minutes taken by Michaela Utrup, posted by Tom Jarvis, corrections by Joy Cardin and Tom Jarvis

Midvale Heights Community Association
January 27, 2025 Meeting Minutes
Meeting held in person and via Zoom.
Board Members Present: Joy Cardin, Kathy Walter, Jim Thoreson, Tom Jarvis, Ron Rotter,
Dustin Beilke, Carl Wacker, Jimmy Okech, Gregory Fischer, Jonn Lager, Kay Reuter-Krohn,
Wendy Weber
Also Present: Cathy Rotter, Nan Lager, Marge Sutinen, Jean Jelasic, Lacinda Athens, Marshall
Mundt, Michaela Utrup, Drew Larson, Karen Thiel
Cardin called meeting to order at 6:47pm
Cardin assigned herself minute-taking duty for this meeting because the position of Secretary is
vacant.
Cardin explained that there were several observers present who are interested in joining the
MHCA board, and some who would like to volunteer in some capacity.
Introductions
Cardin announced MHCA officer elections and new director appointments will take place at the
February
25 meeting.
No Alder Report: Bill Tishler was at a Common Council meeting. He shared some
announcements via email - including a public information meeting on the Midvale Blvd
Resurfacing (and safety improvement) Project and his February book club. Details were shared
on our FB page.
Cardin was also contacted by a resident who was concerned that the Parks Department planted
trees in Odana Hill Park in an area where neighborhood children liked to play. He wanted the
Parks Department to get input from neighbors before planting going forward. Bill Tishler is
looking into this. And will let us know if new trees are coming to any other Midvale Heights
parks. He believes there are plans for trees to be planted near the playground equipment at
Piper Park.
Cardin requested a change in the start of the monthly meeting time from 6:45pm to 6:00pm to
accommodate her early bird schedule, but she also believed it would be better for most current
and potential board members. A poll of those present was unanimously in favor of the change.
Cardin moved/Lager seconded. Motion carried.
Treasurer Report: MHCA has $36,000 in the bank.

The Westmorland Neighborhood Association asked if we would co-sponsor the 4th of July
Celebration again this year. A motion to contribute $1,000 to the event was approved.
The WNA also wondered if Midvale Heights and Nakoma would like to hold our garage sales on
the same weekend. MHCA voted to consider this - but would prefer keeping ours on Labor Day
weekend (Fri/Sat) and having the other neighborhoods join us.
Resident Marge Sutinen addressed the board about the speeding problem she has observed on
Tokay Boulevard. She’s worried about the safety of pedestrians. She wanted MHCA to
encourage the city to study the issue and possibly add some devices or methods to slow down
the traffic. Motion passed. Cardin will ask Alder Bill Tishler to request a traffic study on Tokay.
Updates on some summer events:
MHCA has reserved Segoe Park for the annual picnic on Thursday, June 19. Rain Date June
26.
Summer Nights at Segoe will be held on the last three Friday nights in July (not on the first
Friday which is July 4) and the first Friday of August.
The board discussed the membership drive, whether it should be a one or two year membership
period, whether the neighborhood directory should be printed or digital. No final decisions were
made. We’ll decide in February.
Meeting adjourned @8:15pm

MIDVALE HEIGHTS COMMUNITY ASSOCIATION
ANNUAL MEETING MINUTES

• DRAFT*** TUESDAY November 26, 2024, 6:45 pm ***DRAFT***

Meeting held in person and via Zoom.
Present: J. Cardin, B. Roe, K. Walter, J. Thoreson, T. Jarvis, R. Rotter , D. Beilke, C. Wacker, J. Okech, G. Fischer, J. Veto, J. Lager, K. Reuter-Krohn, C. Kreimendahl
Also Present: Nan Lager, Ken Skog, Bob Park, Marge Sutinen
1. Cardin called the meeting to order at 6:45 p.m.
2. Introductions
3. Officers/Board Members: Cardin announced that Christy Gibbons is resigning from Board. We will need a new President, and to encourage/recruit younger co-directors. Also consider changes to meeting days and times.
4. No legislative report.
5. WIDE Radio: Annual written report distributed showing highlights, outreach, feedback. Park also presented their treasurer’s report and requesting that MHCA donate $500. Motion/2nd to do so. Motion carried.
6. Treasurer’s Report: Rotter noted balance of $38,577.71. There is an outstanding balance owing the Parks Dept for the Segoe Concerts. Some discussion of the email scams some had received about our funds–WARNING to not respond to them.
7. Meeting Minutes: Motion/2nd to approve Sept and Oct minutes. Motion carried.
8. Membership Drive: Motion/2nd to include history book in welcome bags to new members from Oct-Sept. Various proposals about member period and prorated dues. Motion/2nd to give new residents free 2025 membership and directory/discount card if they join. Motion carried. Carl will be joined on membership committee by Bonnie, Kathy and maybe Marge.
9. Santa Visits: Jarvis said Gwen is working on this, but only expects to do a few homes. She still could use more volunteers to portray Santa on 12/19.
10. Blood Drive: Coming to Sequoya Library 12/12, and then in April, August and October.
11. Traffic Issue: Sutinen raised issue of traffic/speed issues in Midvale Heights. Discussion will continue in future.
Announcements: Aaron Collins had resigned from Co. Supv. District 10. District 7 has a new appointee.
Meeting was adjourned at about 8:20 p.m.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION
ANNUAL MEETING MINUTES

• DRAFT*** TUESDAY October 29, 2024, 6:30 pm ***DRAFT***

Meeting held in person and via Zoom.
Present: J. Cardin, B. Roe, J. Thoreson, L. Raihala, T. Jarvis, R. Rotter , D. Beilke, W. Weber, C. Wacker, G. Fischer, J. Lager, K. Reuter-Krohn, C. Kreimendahl
Also Present: About 20 other residents
1. Cardin called the meeting to order at 6:39 p.m.
2. Officer Elections - Election of even-numbered areas proceeded, with renomination of all existing even-numbered area directors, and no additional nominations.
3. Cardin encouraged folks to become or seek new members.
4. Annual meeting talk was given by Dr. Carrie Bunger, owner of Paws and Claws Mobile Veterinary Service, who fielded questions afterward.
Meeting was adjourned at about 7:45 p.m. to refreshments.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION
AREA DIRECTORS’ MEETING MINUTES

• DRAFT*** TUESDAY September 24, 2024, 6:45 pm ***DRAFT***

Meeting held in person and via Zoom.
Present: J. Cardin, B. Roe, J. Thoreson, C. Gibbons, L. Raihala, T. Jarvis, R. Rotter, C. Wacker, G. Fischer, J. Lager, C. Kreimendahl
Also Present: Cathy Rotter, Nan Lager
1. Cardin called the meeting to order at 6:49 p.m.
2. Minutes: August minutes approval. Motion/2nd. Motion carried.
3. Treasurer’s Report: Rotter announced a treasury balance of $40,240.44, of which $38,486.90 is in bank/cash.
4. Alder Report: None, but he wanted all to know that the Book club meets at Sequoya on 10/9/24.
5. Annual Meeting: It’s on 10/29. Money requested for snacks. County Board reps will be present, but no Alder.
6. Facebook Page: Should we post for new members? Roe will look into updating FB page and setting up a closed FB group.
7. Garage Sales: Noted that they were fairly well attended this year.
Announcements: Cardin noted that Madison Parks pre-registration for ‘25 events like Segoe concerts is coming up.
Odana Golf Course has a Trick-or-Treat event on 10/27.
Joe Walter’s passing was mentioned with sadness. Motion/2nd to donate $100 in his name to YMCA. Motion carried.
Meeting was adjourned at 7:32 p.m.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES

• DRAFT*** TUESDAY August 27, 2024, 6:45 pm ***DRAFT***

Meeting held in person and via Zoom.
Present: J. Cardin, B. Roe, J. Walter, K. Walter, J. Thoreson, L. Raihala, T. Jarvis, D. Beilke, J. Okech, C. Wacker, G. Fischer, J. Lager, C. Kreimendahl
1. Cardin called the meeting to order at 6:46 p.m.
2. Minutes: June minutes approval. Motion/2nd. Motion carried.
3. Board Election: Cardin announced that we will need a new Board President and Secretary as of the November Board election.
4. Treasurer’s Report: Rotter sent in report in his absence of treasury balance of $39,037.31.
5. Alder Report: In his absence, Tishler had Cardin note that the City is considering adopting the West Side Plan, so he will accept comments. Also school crossing guard changes were discussed. There is a traffic meeting at Sequoya on 10/9/24.
6. Bus Rapid Transit: Cardin will post on website about Metro info sessions at Sequoya.
7. Segoe Concerts: Raihala said food cart effort was tardy, but band/audience feedback was excellent. Wacker said he would assist her next year.
8. Neighborhood Olympics: Okech said event was very successful. Had over 100 participants, many of them kids. Will plan for repeat event next year.
9. Annual Meeting: A guest veterinarian will be featured speaker. Invites will go out to Alder and two County Board reps.
10. Garage Sales: Jarvis noted that 26 homes registered and were on the map. He and Michelle Kempf-Weibel set it up again this year.
11. Good Neighbor Project Picnic: The joint picnic with West Side Police Department drew 350-400 attendees. Roe said the Walters assisted and that we may need increased promotion of next year’s event.
12. Welcome Team: Gibbons sent word that she has more membership bags ready for new residents, so contact her if you need some for your area.
Announcements: Cardin noted that the next Red Cross Blood Drive at Sequoya is set for 12/12/24.
Meeting was adjourned at 7:45 p.m.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES

• DRAFT*** TUESDAY June 25, 2024, 6:45 pm ***DRAFT***

Meeting held in person.
Present: J. Cardin, B. Roe, C. Gibbons, T. Jarvis, R. Rotter, W. Weber, J. Okech, C. Wacker, J. Veto, J. Lager, C. Kreimendahl
Also present: Bill Tishler, Cathy Rotter, Nan Lager
1. Cardin called the meeting to order at 6:47 p.m.
2. Alder Report: Tishler announced that a book talk on parks and greenways would happen 6/26/24 at 7 pm at Sequoya Library. Next book talk on 8/14will be by Pres House Reverend who will cover church status and roles today.
For city development in District 11, 48-unit apartments are coming as well as affordable/market rate units. Some residents have had to move due to increased rents. Tenant Resource Center director will come to Sequoya to discuss tenant rights. Further, the West District Plan comes before Council next month, which now includes somewhat better plans for District 11. Also, the City requests amendment of PDSIP Westgate use for commercial and apartment complex.
Some crossing guards stations have been moved or removed due to traffic changes.
Budget deficit: $22 million shortage may be covered in part by incoming funds, but a referendum is still likely. Tishler wants no cuts to libraries or parks. Separately, the Parks Foundation will have a fundraiser at Westmorland next year.

3. Minutes: May minutes approval. Motion/2nd. Motion carried.
4. Treasurer’s Report: Rotter distributed report with balance of $43,892.29. He also distributed a historical summary of picnic expenses. Food amounts this year were gauged well. Maybe had over 300 people attending. Veto agreed to organize it again next year.
5. Segoe Concerts: There will be no food trucks. The event was advertised/announced at the picnic.
6. Neighborhood Olympics: Okech outlined 7/28 Olympics-style event at Westmorland Park pitting kids and some adults from Piper and Westmorland Park areas but open to all residents. Motion/2nd to donate $250 for pizza for the event. Motion carried.
7. Welcome Packet: Gibbons reported that of six packets given to new residents, two have joined MHCA. For any others, we will not waive the membership fee, but will prorate to $15 for anyone joining in this interim membership year.
8. July Fourth: We are posting about the Westmorland event.
9. Website: Westmorland still wants us to develop a joint website through them and offered one year free, then a monthly $150 fee. Discussion but no action as noone lobbied for it.
Roe suggested starting a Facebook group, but there is already an MHCA Facebook page.
10. Election Year: League of Women Voters is sponsoring a County Executive candidate forum which Cardin is moderating.
Announcements: Roe had National Night Out flyers to distribute for the August 6 Good Neighbor Project event.
Meeting was adjourned at 8:28 p.m.
Submitted by C. Kreimendahl, Secy.