MHCA Area Directors' meeting minutes

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES

• DRAFT*** TUESDAY August 22, 2023, 6:45 pm ***DRAFT***

Meeting held in person.
Present: J. Cardin, B. Roe, J. Walter, K. Walter, J. Thoreson, D. Lamb, R. Rotter, T. Jarvis, L. Raihala, G. Fischer, J. Veto, J. Lager, K. Reuter-Krohn, C. Kreimendahl
Also present: Cathy Rotter, Bill Tishler, Carl Wacker, Matt Wise
1. Cardin called the meeting to order at 6:47 p.m.
2. Legislators’ Reports - Alder Tishler noted that the University Park (HyVee) Phase Two building starts in early 2024. Developer is seeking affordable housing funds, so there will be a town hall-type meeting in the next three weeks.
Also bike track/path along Odana Rd is approved and will alleviate Charles Ln/Odana Rd intersection problems. New separated bike lane will be coming for Segoe Rd. And the stoplight will remain at the Regent St intersection.
Tishler is proposing a book club/talk session with guests discussing topics relevant to Madison life and City planning.
Board inquired about Rudi the Pig and the possible ordinance change to allow such pets.
He met with City Forester about trees in the Greenways, which are controlled by the Parks Dept. Public meet/greet Forester on 9/21.
3. Minutes: Motion/2nd to approve June minutes with corrections. Motion carried.
4. Treasurer’s Report: Rotter distributed report that showed a balance of $46,172.63. He also reviewed the historical T-ball income, and Segoe concert costs. Roe indicated that the GNP Picnic costs were split with Westmorland. Cardin said MHCA needs a non-profit Zoom subscription as wee cannot use hers any more.
5. Annual Meeting in October - Cardin cited Library room schedule conflict but we should be able to work around it with a slightly later start time. Otherwise, alternate meeting locations presented cost issues. Discussion of possible guest speakers.
6. Membership: Reminder postcards are going out. Jarvis will delay Directory preparation until mid- to late-September. Raihala will post membership prompt on Next Door.
7. Garage Sales: Numbers of sellers are down but Labor Day weekend sales will happen. Michelle who is coordinating will print out some maps for sellers to use to guide folks to all other sales.
8. Concerts: Discussion of Port-A-Potty expense. Lamb noted feedback about lack of variety of food carts.
Announcements: Matt Wise inquired about absent sidewalks along portions of Hilltop Dr.
Meeting was adjourned at 8:09 p.m.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES

• DRAFT*** TUESDAY June 27, 2023, 6:45 pm ***DRAFT***

Meeting held in person and via Zoom.
Present: J. Cardin, B. Roe, J. Walter, K. Walter, J. Thoreson, D. Lamb, R. Rotter, T. Jarvis, L. Raihala, G. Fischer, W. Weber, D. Beilke, J. Veto, J. Lager, K. Reuter-Krohn, C. Kreimendahl
Also present: Cathy Rotter, Nan Lager
1. Cardin called the meeting to order at 6:49 p.m.
2. Legislators’ Reports - None.
3. Minutes: Motion/2nd to approve May minutes with corrections. Motion carried.
4. Treasurer’s Report: Rotter distributed report and cited balance of $38,182.57. He also reviewed the historical picnic costs.
5. Picnic Post-op - Kudos to coordinators and all who helped. Discussion of food (pro)portions and quality. Veto offered to coordinate again next year.
6. Segoe Concerts - Food carts have committed to attend. Some members volunteered to help out setting up etc. Covenant Church remains as weather backup. Nearby neighborhoods are having music nights, including Westmorland.
7. Good Neighbor Project - Roe has publicized National Night Out picnic event on 8/3 at Westmorland Park, coordinating it with the Madison Police Dept. Motion/2nd to pay $500 toward event expenses. Motion carried. She plans subsequent GNP informational meetings, with the first possibly concerning combating fraud.
8. Membership: Jarvis reported he’s creating a computer program to allow others besides himself to enter registration information. 58 members signed up so far.
Roe may use MailChimp mailing list for Good Neighbor Project. Discount cards should include no name or ID# for simplicity. Fischer is continuing to contact businesses for Discount Card. We will need August group get-together to prepare directories for mailing. Cardin said she’d proof the Directory intro.
Announcements: Next MHCA-sponsored Blood Drive in November needs volunteers. Email contact is Cathy Losby.
Green Team: Weber said Marcel is doing Odana Prairie tour on 7/22.
Some residents are involved with Four Lakes Welcome Corps to provide refugee services via a State Dept. sponsor program (see website https://www.fourlakeswelcomecorps.org/).
Meeting was adjourned at 8:06 p.m.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES
TUESDAY May 23, 2023, 6:45 pm
Present: J. Cardin, J. Thoreson, D. Lamb, R. Rotter, T. Jarvis, G. Fischer, W. Weber, D. Beilke, J. Veto, J. Lager, C. Kreimendahl
Also present: Bill Tishler, Cathy Rotter, Bob Park, Carl Wacker
1. Cardin called the meeting to order at 6:48 p.m. Introductions followed.
2. Treasurer’s Report: Rotter presented the report submitted by Rotter. Shows balance of $45,502.23. T-ball income is still rolling in.
3. Minutes: Motion/2nd to approve April minutes. Motion carried.
4. Legislators’ Reports - Tishler said Midvale Heights is pretty quiet. Property assessments rose dramatically - had Town Hall meeting on 5/22 - see Madison alder blog for details (https://www.cityofmadison.com/council/district11/blog). Prior Town Hall was on street safety where it was announced (1) Odana Rd will have pedestrian flashing lights east of Midvale Blvd. and (2) concern about bike safety on Segoe Rd south of Mineral Point Rd. due to cars in bike lane.
West Area Plan had multiple council-level meetings, but there is still a question about whether the new plan will supersede existing neighborhood plans.
He visited residents about the Play Streets pilot permits, which were now proposed for Sunday evening block parties. Nakoma and Westmorland are also seeking such permits.
He fielded our complaint about the City mowers removing and disposing of the Tokay Blvd median clean-up signs, and will investigate propriety of the mowers’ behaviors.
Next Town Hall will be about Greenways, Dark Skies initiatives and the new expanded urban chicken rules.
5. Membership: Board engaged in group editing of the Membership Messenger with updating for current programs/activities/events. We might not list individual businesses with Discount Card info. R. Rotter will organize Area packets of Messenger to deliver to Area Directors for distribution to block captains.
WIDE-LP radio would like us to distribute their door hangers or inserts with Messenger. Instead, we will include a blurb in the Messenger.
6. Picnic Update - Veto said two Port-a-Potties were ordered. She will gather info for the picnic post card mailing. Will meet with Cathy to assign food/item pickup. May have donation jar at picnic to help defray costs.
7. Concerts - Lamb may order a Port-a-Potty. Some ongoing problems with arranging food carts. Bands names will be listed in the Messenger.
8. Announcements: Blood Drive on 6/8 needs volunteers for some shifts and three dozen baked goods. Email contact is Cathy Losby.
Green Team: Weber will try to get a social green group together. Also trying to organize a coffee session at new University Park Apts. Marcel needs three tools for Odana Prairie. Motion/2nd to approve $500 for those costs. Motion carried.
Jarvis noted that the MHCA website is now a recognized Google Workspace with our conversion to Google-based website/email.
Meeting was adjourned at 8:27 p.m.
Submitted by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES
TUESDAY January 24, 2023, 6:45 pm
Meeting held via Zoom due to room unavailability and pandemic.
Present: J. Cardin, K. Walter, J. Walter, D. Lamb, T. Jarvis, R. Rotter, D. Beilke, W. Weber, C. Kreimendahl
Also Present: Alder Bill Tishler, Rynn Kerkhove
Cardin called the meeting to order at 6:46 p.m.
1. Introductions
2. Library Planning: Rynn Kerkhove explained the planning process going on for the five west side libraries for their roles/uses/services Can pick up a Tell Us packet from library and meet with friends to discuss questions/ideas to be submitted by April. Target date for initial plan draft is Fall 2023, from which there will be a feedback opportunity.
3. Alder Report: Bill Tishler said that zoning change on BRT route will come before the full council. Also discussed West Area Plan (which covers west of Midvale Blvd) whose planning process will begin in February-he hopes to make sure it incorporates existing neighborhood plans. Council will also consider the ordinance change that redefines “family” for residential housing.
4. Mayoral Forum: At Sequoya on 1/30 will also be available via Zoom. Cardin will moderate the Q/A format. Roe did the publicity without charge.
5. New Resident Letter: Some discussion about possible welcome letter for new University Heights (HyVee) apartment tenants, but no action taken/decision made. But will get them copies of membership newsletter.
6. Email/Website: Most info has been moved to the new website. Switch to Google email for Board members must wait for complete migration of website operability. MailChimp still in use for now. Scams continue for email and phone text for Board members, so beware.
7. Minutes: Motion/2nd to approve November minutes. Motion carried.
8. Treasurer’s Report: R. Rotter reported fisc showing $38,397.94 in funds. No bills or income since year end. History boo donations delivered to local schools and six other books sold. Trees in Piper Park need $1017 EAB inoculation by forester. Motion/2nd to approve this amount. Motion carried.
8. Announcements: MHCA Picnic on 6/22/23 will be coordinated by J. Veto.
Summer Nights concerts: bands are getting hired.

Blood Drive: MHCA sponsors the March 3 Red Cross drive.
Green Team: Public meeting on 2/4 on the Inflation Reduction Act benefits for local environment. Also City making median plots available for free. Earth Day cleanup will be later this year, in May.
District 7 Director: possible candidate being pursued.
Piper Park Playground: Renovation scheduled for 2023.
Meeting was adjourned at 8:27 p.m.
Submitted respectfully by C. Kreimendahl, Secy.

MIDVALE HEIGHTS COMMUNITY ASSOCIATION AREA DIRECTORS’ MEETING MINUTES
TUESDAY November 29, 2022, 6:45 pm
Meeting held in person and via Zoom due to pandemic.
Present: J. Cardin, B. Roe, K. Walter, J. Walter, J. Thoreson, D. Lamb, T. Jarvis, L. Raihala, R. Rotter, D. Beilke, G. Fischer, C. Kreimendahl
Also Present: Alder Bill Tishler, Bob Park, Carl Wacker, Peter Schmidt, Cathy Rotter
Cardin called the meeting to order at 6:43 p.m.
1. Introductions
2. Alder Report: Bill Tishler reported he’ll seek re-election to District 11 alder seat (so no town hall meetings during campaign). Ordinance change will redefine “family” for residential purposes (see city website FAQ). Also discussed new West Area Plan which covers west of Midvale Blvd and will supersede prior neighborhood plans (including ours). City budget passed–hooray for South Side grocery and Robin Greenway storm damage funding.
3. Introductions
4. Minutes: Motion/2nd to approve September and October minutes. Motion carried.
5. WIDE-LP Radio: Bob and Carl on behalf of Friends of WIDE-LP sought $500 for expenses to support their $2000 annual budget. Motion/2nd to approve $500. Motion carried.
6. Treasurer’s Report: R. Rotter presented report showing $39,278.51 in funds.
7. Officer Election: Current officers were re-nominated for another term. Motion/2nd to elect as follows:
President Joy Cardin; Vice President Lorie Raihala; Treasurer Ron Rotter; Secretary Chuck Kreimendahl. Motion carried.
Discussion of additional residents with opening of apartments at University Heights (HyVee). Will we need a new area (and director)? Consider welcoming new residents there with MHCA recruitment invitation, and perhaps a meet-and-greet event.
Also Carissa Wegner has resigned from Area 7, so please forward any suggestions for appointing a replacement to Cardin.
7. Santa Visits: not clear if this is being organized this year-defer to Schell family on this.
8. Announcements: Suggestion to donate history books to local school libraries. Raihala will check into.

Our meeting space at Sequoya Library is harder to reserve now. Stay tuned for future location and/or Zoom format. Cardin previewed the January meeting as featuring the Library Planning effort.
Meeting was adjourned at 7:58 p.m.
Submitted respectfully by C. Kreimendahl, Secy.